Corporate Secretarial
Comply with stock exchange regulations by selecting a Corporate Secretary who can support your company's ongoing reporting and ensure adherence to continuous disclosure obligations.
As a key appointed official within an organization, the role of the Corporate Secretary encompasses a variety of responsibilities, including: promoting good governance, maintaining accurate company records, ensuring compliance with laws and regulations, and executing decisions made by the board of directors.
At Ardent, serving as Corporate Secretary for our clients is at the heart of our business. As a designated officer within your organization, we offer a comprehensive approach that covers all your needs. Whether you require support for annual/special meetings, board or committee meetings, or a private placement financing, we are committed to providing you with dedicated assistance to ensure successful outcomes. Additionally, being a Corporate Secretary is a mandatory requirement for listed companies on various stock exchanges, including the CSE, TSX, and NEO.
As a Corporate Secretary, tasks may vary from one organization to another, but some of the key responsibilities are:
Implementing board decisions with precision.
Overseeing company share transactions, including new shares issuance, stock options, dividend arrangements, and ensuring compliance with legal requirements.
Facilitating communication and collaboration between various stakeholders such as auditors, lawyers, bankers, and shareholders.
Recording accurate minutes during directors' and members' meetings, and offering advice to company directors.
Ensuring compliance with regulatory requirements, including completion and submission of related filings.
Providing support in preparing and attending board and committee meetings, and annual shareholder meetings, including proxy statements.
Maintaining corporate records, managing stock and warrant transfers, and overseeing securities market listings and compliance with listing standards.
Supervising subsidiary management and compliance with federal and provincial board governance laws.
Serving as the point of contact for officers and directors in matters of governance.
Reviewing and preparing agreements, resolutions, and other relevant documents.
Managing corporate name changes, consolidations, splits, or other actions.